Organise the general meeting digitally
From notice to signed minutes: each step has a legal deadline. Blokk helps you track them without replacing your current software.
The problem
Notices go out manually. Quorum is calculated in Excel. Minutes follow late and nobody is sure the fifteen-day notice was met. On a later sale, a signed version is quickly missing.
Legal deadline
Article 3.88 Belgian Civil Code requires the general meeting to be called at least fifteen calendar days before the meeting (unless statutes provide a longer period). Minutes must be made available within thirty days after the meeting. Digital notice is allowed if you respect the valid form — check your statutes and prior AGM decisions.
Source: Art. 3.88 Belgian Civil Code (co-ownership)
How Blokk helps
Blokk counts down the notice period, calculates quorum live on shares and warns when someone holds more than three proxies. After the AGM you sign minutes digitally and see how much of the thirty-day send window remains. Everything exportable for sale file or archive.
Full answer
After the general meeting the syndic must send the minutes to co-owners within a legal deadline. Under Belgian co-ownership law (Civil Code, book 3) the usual period for sending minutes is thirty days after the meeting. Late minutes fuel disputes about decisions, appeal windows and evidence in later conflicts or sales. Blokk supports organising the AGM (notice, quorum) and tracking minutes with visible deadlines so the clock does not vanish in a folder. Practical tip: draft right after the meeting, keep send proofs, and link minutes to the art. 3.94 sale file so notaries are not waiting weeks for loose PDFs. Coastal owners who missed the AGM then follow decisions in the same portal as reports — fewer callbacks, less debate about what was decided.
Try Blokk alongside your current package — cancel monthly.